ࡱ> pro dBbjbjFF 't$$:M84t0"u(00000003500R0 RRR0R0RR>-.N-.0<0-W6RW6(.R. G:   Limited distribution IOC/IODE-XX/12 16 February 2009 Original: English INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twentieth Session of the IOC Committee on International Oceanographic Data and Information Exchange (IODE-XX) Beijing, China, 4-8 May 2009 Report of the IODE Group of Experts on Biological and Chemical Data Management and Exchange Practices (GE-BICH) Gwenalle Moncoiff, Chair GE-BICH Summary of the document This document provides information on the inter-sessional activities of the Group of Experts on Biological and Chemical Data Management and Exchange Practices during the period November 2006 to January 2009. The committee is invited to note the information on the activities of GE-BICH and consider the proposal to revise GE-BICH terms of reference and its proposed work plan for 2009-2011. Appendices: A. Executive summary of the fourth session of the IODE Group of Experts on Biological and Chemical Data Management and Exchange Practices (GE-BICH) to be added later DRAFT TEXT FOR INCLUSION IN THE SUMMARY REPORT Dr. Gwenalle Moncoiff, Chair of GE-BICH, reported on activities carried out during the inter-sessional period. She recalled that GE-BICH was established in 2000 with the main aim to improve the quantity and quality of chemical and biological data available to the scientific community. Until 2006, GE-BICH activities had focused its activities mainly on biodiversity and biological taxonomy as this had been identified as key priorities. She noted that during the third session on 27-28 November 2006, decision had been taken to start focusing more on issues more relevant to chemical data while continuing maintaining a close collaboration with OBIS and related programmes, initiatives or organizations. The inter-sessional period 2007-2008 was a period of transition for the group. Members of GE-BICH contributed to the first meeting of the Joint IPHAB/IODE Task Team on the development of the Harmful Algal Information System (Recommendation IOC/IODE-XIX-1) and also to the IOC-OBIS workshop on collaboration between IOC and OBIS towards the long-term management, archival and accessibility of ocean biogeographic data. A number of activities planned under GE-BICH II and III were completed or closed. This included the successful organisation of the second Ocean Biodiversity Informatics conference OBI07 hosted by the Centre for Marine Biodiversity and the Bedford Institute of Oceanography, Dartmouth (Canada) on 2-4 October 2007 ( HYPERLINK "http://www.marinebiodiversity.ca/OBI07/" http://www.marinebiodiversity.ca/OBI07/) and organised jointly with OBIS and ICES. Proceedings have been published by Canada DFO (DFO 2008. Proceedings for a Conference on Ocean Biodiversity Informatics: 2-4 October 2007. DFO Can. Sci. Advis. Sec. Proceed. Ser. 2008/024). Other activities such as quality control flags, marine habitats, globally unique identifiers as used by GBIF, contribution to OceanTeacher, taxonomic data exchange are still on-going and will remain areas of strong interest for GE-BICH even if some of these activities are likely to fall under the remit of a new Group of Experts if the proposal to adopt OBIS as a new IOC programme is approved. After GE-BICH III, the group was keen to establish a web presence. However due to lack of time and resource, this has not been possible. The fourth session of GE-BICH took place on 27-30 January and was key in establishing new directions for the group. It was attended by members of the group as well as invited experts representing other IODE activities such as MarineXML, OceanDataPortal, OceanDataStandards, other IOC programmes such as CDIAC, and other international organisations, programmes and activities such as ICES, FAO, ICSUs WDCs, SeaDataNet, EUR-OCEANS, OBIS and WoRMS. The group reviewed its term of reference and adopted an ambitious work plan which will focus on three key areas: (i) Controlled vocabularies, (ii) Quality Assurance/Quality Control (QA/QC) of biological and chemical data, and (iii) Data reporting and data exchange. The main activities under (i) will be the compilation of comprehensive specialised vocabulary lists on categories considered important for the management of biological and chemical data, with the aim to submit these lists to the combined SeaDataNet and MarineXML Vocabulary Content Governance Group (SeaVoX). This work will complement the work undertaken by SeaDataNet. The main activities under (ii) will be a proposed workshop focusing primarily on the QA/QC of oceanographic chemical data, leading to the writing up of a white technical paper on the subject, the revision of IOC Manual 26, and input to OceanTeacher. This area will also include some activities which will be useful to the QA/QC of taxonomic and non-taxonomic biological data. The main activities under (iii) will consist of identifying and promoting best practices for data reporting and exchange by contributing to existing initiatives and reviewing and cataloguing existing documents. In order to support its objectives, the group would require a flexible web-based working environment such as a wiki. This would also enable to implement the idea expressed during GE-BICH-III of developing a stronger web presence for GE-BICH. In order to achieve its goals, the group also reviewed its membership and adopted an action plan to seek additional short-term members and maintain its strong group of invited and contributing experts. DRAFT ITEMS FOR THE 2009-2011 WORK PLAN AND BUDGET Action item descriptionTo be implemented byDeadline dateRequested from UNESCO RPRequested from other sourcesSet up GE-BICH wiki IODE PO, GE-BICH chairMay 2009Technical support from IODE POFinalise GE-BICH membershipGE-BICH chairJune 2009No costSubmit selected vocabulary lists to SeaVoxGE-BICH members and invited expertsJanuary 2010No costOrganise workshop on QA/QC of marine chemical data H. Garcia, GE-BICH chair, IODE POMay 201020,000-25,000Chemical data QA/QC white paperH. GarciaJanuary 2011No costGE-BICH V meetingGE-BICH chair, IODE POJanuary 2011 10,000 DRAFT RESOLUTION OR RECOMMENDATION Recommendation BICH-IV.1 TERMS OF REFERENCE OF THE IODE GROUP OF EXPERTS ON BIOLOGICAL AND CHEMICAL DATA MANAGEMENT AND EXCHANGE PRACTICES (GE-BICH) The IODE Group of Experts on Biological and Chemical Data Management and Exchange Practices, Recognizing that the work of the Group of Experts has evolved from the initial focus on biodiversity to a coverage of a broader range of chemical and biological data which were not well covered before, Taking into account the decision of the IOC Executive Council on the possibility of continuation of the Ocean Biogeographic information System (OBIS) under the umbrella of IOC, Noting that the 19th session of IOC Committee on International Oceanographic Data and Information Exchange (IODE-XIX) had extended the Terms of Reference to include communication of the results of the work of GE-BICH to the wider community of data managers and data users through a web portal and through the Ocean Teacher for education of data managers and data users, Recommends that the GE-BICH adopts the following Mission Statement: To promote greater integration of physical, biological, chemical data within IODEs network of national data centres in support of biogeochemical research, and ecosystem studies and management. Further recommends that the revised Terms of Reference be as follows: To provide an international forum, raising awareness about new initiatives, best practices, and emerging standards for biological and chemical data management and exchange practices; To collate and compile guidelines, supporting the integrated management and quality control of biological and chemical data in IODEs network of national oceanographic data centres; To contribute to the development of standards, controlled vocabularies, and recommended practices for the management, interoperability and exchange of biological and chemical data, supporting the scientific and operational requirements of the community; To encourage data centres to compile inventories of past and present biological and chemical data holdings, and make data available to global databases and specialised data portals; To encourage data holders to contribute data to data centres for the creation of regional and global integrated oceanographic databases incorporating physical, chemical and biological data; To communicate the results from the GE to the wider community of data managers, providers and users. Encourages IOC Member States to nominate experts having expertise in biological and chemical data management and exchange practices to the Group of Experts Stresses the importance of: Continuing the close collaboration developed with OBIS within the new arrangements that will be decided on, Maintaining close relations with relevant IOC programmes such as HAB, CDIAC and GOOS, as well as other organizations and programmes including FAO, ICES, PICES, CIESM, ICSU, SeaDataNet. Recommendation BICH-IV.2 GE-BICH-IV ACTION PLAN FOR 2009-2011 The IODE Group of Experts on Biological and Chemical Data Management and Exchange Practices, Having reviewed its completed and on-going activities, Being aware of the resource constraints under which IOC and its IODE are operating, Taking into consideration the ongoing discussions on Collaboration Between IOC and OBIS Towards the Long-term Management, Archival and Accessibility of Ocean Biogeographic Data, Stressing the importance of Biological and Chemical Data Management, Adopts a plan of action for the inter-sessional period 2009-2011, focussing on three main areas of activities: (i) Preparation of specialised controlled vocabulary lists important for the management of biological and chemical data, and submission to SeaVox for governance, (ii) Quality Assurance/Quality Control of biological and chemical data, and (iii) Best practices for data reporting and exchange. Requests technical support from IODE project office to develop a GE-BICH wiki. The wiki will be used to facilitate the sharing of workload and ideas, improve communication between contributors, and track progress. By having large part of the wiki publicly available, it will also enable GE-BICH to increase its visibility, promote its work, and encourage collaboration. In particular the wiki will be used as a central location to prepare the lists of specialised vocabularies. Details of the activities to be implemented are in the Annex to this Recommendation. Annex to Recommendation IODE/GE-BICH-IV.x Details of the activities associated with GE-BICH work plan 2009-2011 Set up of a GE-BICH wiki This work will require assistance from the IODE IPO. The following tasks have been identified: Discuss implementation with IODE Project Office (G. Moncoiff) Draft specification for Wiki structure (G. Moncoiff) Initial design and text completed by May 2009 (G. Moncoiff and other group members) Finalise GE-BICH membership and identify new contacts for collaborations by June 2009 The membership of GE-BICH will need to be finalised by June 2009. Prior to this the following actions will need to be take: Identify contact with GOOS (IODE Secretariat, GE-BICH chair) Identify additional chemical experts from Pacific area (both PICES and non-PICES members) and (other) southern hemisphere countries (H. Garcia to initiate and report back to group) Contact the chair of PICES TCODE (H. Garcia to present GE-BICH at next meeting and report back to GE-BICH chair) Identify contact with CIESM (S. Pesant to initiate and report back to group). Controlled vocabularies submitted to SeaVox by January 2010 This activity will be carried out mainly by email and via the new GE-BICH wiki. It should have no cost implication for IODE. GE-BICH work on controlled vocabularies will build upon and complement on-going work within the SeaDataNet community. GE-BICH will use existing expertise within the group to initiate work on a selected subset of vocabularies lists, inviting contribution from a wider community of relevant experts prior to submission to SeaVox. The group will prepare comprehensive vocabulary lists for the following categories (with named co-ordinator): Sampling gears and instrumentations and specifically: Plankton nets (M. Kennedy) Trawl sampling gear (N. Holdsworth) Water samplers (H. Garcia) Sediment samplers (N. Holdsworth) Chemical sensors/analysers (A. Kozyr) In-situ imaging systems (S. Pesant) Biological analytical instruments (S. Pesant) Non-taxonomic plankton groupings (E. Vanden Berghe and M Kennedy) Life cycles/life history vocabularies (E. Vanden Berghe) Under this activity, a review of biological and chemical parameter definitions will also be started (G. Moncoiff) QA/QC of biological and chemical data Organisation of a QA/QC workshop on chemical oceanographic data GE-BICH IV recommended the organisation of a workshop on QA/QC procedures in about a 12 to 18 months time. This could be organized as a special session in another meeting (e.g. IMDIS, March 2010 Paris, France), or back to back with another meeting such as EGU or AGU, or on its own at the IODE Project Office in Ostende, Belgium or in Canada. The workshop would require some financial support to enable the payment of travelling costs and expenses for 4 invited speakers. Delivery of a white technical report on standard QC procedures for in situ chemical data (H. Garcia) Review and collation of QC guidelines for chemical data Update table for chemical ranges in Manual 26 Collation and mapping of QC flags to each other (G. Moncoiff/H. Garcia) Collation of URLs/references for best recommended practices for data reporting (S. Pesant) Creation of regional species lists in support of QC of biogeographical data (F. Hernandez/N. Holdsworth) Improve accessibility and discoverability of defined map layers to help with generating QA/QC tools (F. Hernandez/N. Holdsworth) Correction/update to Ocean Teachers tables (range/units/consistency) (A. Kouznetsov) Best practices for data reporting and data exchange This section includes work on the exchange of taxonomic information which could be transferred to an IOC/OBIS working group once the future of OBIS is decided and also review of material compiled in the frame of other programmes and international activities. Detailed activities are as follows: Agree on exchange protocol for taxonomic information (F. Hernandez) Contribute to the EPOCA/IOCCP/ODB document on Ocean Acidification (All) Contribute to the CDIAC/CCHDO update of Procedure and Guidelines for the collection of hydrographic data (All) Comments on IMBER data management cookbook (All) GE-BICH V The fifth session of GE-BICH will take place in Ostende during the last week of January 2011. 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