ࡱ> WZV{ bjbjzz >8u HHHHH\\\8D$\9$pllllG> x9z9z9z9z9z9z9$=?t9HGG9HHll9!!!HlHlx9!x9!!3l6lo@_pv ^5d990905C@ ^C@,66&C@HD6 0"!992!j9C@$ : Information note IOC-XXVII/Inf.1 Working arrangements during the IOC 27th Assembly (JuneJuly 2013) This note has been drafted in order to assist Member States in anticipating the working arrangements for this session of the Executive Council in addition to the information provided in the invitation letter ( HYPERLINK "http://www.ioc-unesco.org/index.php?option=com_oe&task=viewDocumentRecord&docID=10407" Circular letter, 2474). Delegates are kindly reminded that the usage of paper during the session will be limited to the strict minimum. The documentation is available on line at  HYPERLINK "http://www.ioc-unesco.org/ioc-27" http://www.ioc-unesco.org/ioc-27. One CD containing the documentation for the session in all languages will be distributed in meeting roomII to each delegation together with one set of the core documentation. Delegations are invited to make their own arrangements for extra paper copies. Draft Decisions The documentation is decision- and resolution-oriented and available in the four working languages of the Commission: English, French, Russian, Spanish. Draft decisions and resolutions will be discussed, worded and decided upon following the plenary discussion of each agenda item unless there is a need for setting a drafting group to finalize the decision outside the plenary meeting. Draft decisions and resolutions will be projected and amended as necessary on the screen during the discussion of an item. The draft decisions/resolutions contained in the Action Paper should be considered as the most recent version to be considered. Since the last EC session in 2012, Draft decisions are drafted in a formal manner with a preambular and the action part and start with: The Assembly, Draft Resolutions By Decision  HYPERLINK "http://www.ioc-unesco.org/index.php?option=com_oe&task=viewDocumentRecord&docID=9281" EC-XLV/Dec.5.3, the Executive Council at its 45th Session decided to use the Seventh Draft Guidelines for the Preparation and Consideration of Draft Resolutions on an experimental basis during this session of the Assembly. Under the draft guidelines, proposed texts of draft resolutions should be submitted in writing to the Executive Secretary one month in advance and no later than 24 hours before the opening of the session of the Governing Body during which it will be considered for adoption, i.e. Tuesday 25 June 2013 at 10.00. Draft Resolutions intends to express a formal expression of a mandate or opinion or a statement of a decision to act made by an IOC Governing Body within a scope defined in Art.II of the guidelines. Draft Resolutions may be submitted by one or more Member States or the Executive Secretary at her own initiative. Draft Resolutions start with: The Intergovernmental Oceanographic Commission, Adoption of the report The Action Paper for the session ( HYPERLINK "http://www.ioc-unesco.org/index.php?option=com_oe&task=viewDocumentRecord&docID=11209" IOC-XXVII/2Prov.Rev.) provides the basis of the draft summary report (DSR). The DSR will be published in parts during the session. The DSR will be composed of the introductory paragraphs under each item as produced in the Action Paper, a summary of the discussion that lead to the decision/resolution adopted in plenary, the name of the Member States which provided to the secretariat their plenary intervention for the record and for the information annex to the final report. During the adoption of the report under agenda item 7, the attention of the delegates will focus on the summary of the discussion and the coherence of the report as a whole. Member State Interventions Individual Member States are invited to submit the text of sessional interventions to  HYPERLINK "mailto:iocgovbody@unesco.org" iocgovbody@unesco.org, to be included in the annex of the report verbatim. Member State intervention submissions are not subject to review and will be presented as delivered to the Secretariat. All statements received in this email address before midnight on the day the agenda item is considered will be published in an annex to the report. A template submission form is attached to this note. The Annex of Member State interventions will not be adopted in plenary. Single Point of Contact The single secretariat point of contact for issues related to the report of the Assembly is Tom Gross. A dedicated email address ( HYPERLINK "mailto:iocgovbody@unesco.org" iocgovbody@unesco.org) has been set up for Member States to communicate with him, beginning immediately and ending one month after the closure of the session in case the report is approved by correspondence after the session. Languages Interpretation in English, French, Russian and Spanish is provided during the plenary session from Wednesday 26 June to Friday 5 July in room II. If needed extended sessions will be an option for the Chair on Friday 28 June after 18.00 and Wednesday 3 July after 18.00. The working documentation is available in the four working languages of the Commission in the limit of the budget for the session. Draft decisions and resolutions will be made available to delegates in the languages throughout the session. Interpretation in English and French is provided during the meetings of the Financial Committee. Internet access and wifi Recognize that the wifi capacity in room II is limited. Delegates should limit their usage to online document access and emails. Please avoid downloading large images and video. Use of Wifi hotspots in UNESCO: HQ-AIR-PUB Open your browser: Login: hq-air Password: uneswifiIn addition three computers and a printer are available for delegates in Room III behind the registration desk. Evaluation of the session: At the closing of the session delegations are kindly invited to fill in an evaluation questionnaire on various aspects of the session and to send it to the Secretariat by email no more than four days after the closure of the session, i.e. Tuesday 9 July 2013.      !#67>GIKdfg8 9 ȹvgZP?!jh5h5U^JmH sH h-^JmH sH hxDh-^JmH sH hPvw>*\^JaJmH sH %h5h5>*H*\^JaJmH sH h5>*\^JaJmH sH "hxDhPvw>*\^JaJmH sH he>*\^JaJmH sH h>*\^JaJmH sH h6hPvw^JaJh5^JaJh6h6^JaJh6h65^JaJh6hPvw5>*^JaJ!"#fg 5()  7lgd* $ 7la$gdPvw$ 7la$gdPvw  7lgdPvw  7%gd69 ( R S ξδwmZKZ9Z#h5h50J>*^JaJmH sH h5h5^JaJmH sH %jh5h5U^JaJmH sH h5^JmH sH hE4^JmH sH hE^JmH sH "hxDh->*\^JaJmH sH hPvw^JmH sH hxDh-^JmH sH h-^JmH sH h5h50J>*^JmH sH !jh5h5U^JmH sH 'jh5h5U^JmH sH h5h5^JmH sH  u + N P 9 45XYfkͭݥݝݓukuaVh~5^JmH sH hE^JmH sH hL^JmH sH hY^JmH sH h~^JmH sH hiY^JmH sH hs{o^JmH sH h?mH sH hiYmH sH h0\hE4mH sH hc/5mH sH h0\hE5mH sH hEmH sH h-mH sH hE4mH sH h.mH sH h5mH sH h0\h5mH sH !STbcP]^ELik}űꖎxl`RHhJ^JmH sH h0\hJ5^JmH sH hJ^JaJmH sH h~^JaJmH sH hs{o^JmH sH hiYhiY5mH sH hiYmH sH hu?hiYmH sH hu?hiYH*^JaJmH sH &jhiY0J>*U^JaJmH sH #hu?hiY0J>*^JaJmH sH hiYhiYmH sH jhiYUhiY^JaJmH sH h~^JmH sH 23ir.xz'()ExmeVKV=Vh?h?0J>*mH sH h?h?mH sH jh?h?UmH sH h?mH sH h0\h2*mH sH hxDhPvw5^JmH sH hxDhPvw^JmH sH h0\hJ^JmH sH hJ^JmH sH hh^JmH sH hhhE) 0J>*^JmH sH 'j5hhhhU^JmH sH hhhh^JmH sH !jhhhhU^JmH sH hE) ^JmH sH )DEGHRSRS  $If^ gd(_# $Ifgd%J $Ifgd0\gd0\$a$gd1Z  7lgdPvw$a$gdPvwgdPvw S 78bcxyDEFGHֿuk[ShP*^JaJmH sH hp-^JmH sH hd^JmH sH h?h?0J>*mH sH h?h?mH sH jh?h?UmH sH h?^JmH sH hxDhPvw5^JmH sH hxDhPvw^JmH sH h2*^JmH sH hY^JmH sH hxDh2*^JmH sH h2*mH sH h0\h2*mH sH HRSv~aQR2SU_˿ۮyh1Zh1Z5mH sH h%Jh%JmH sH he_^h(_#mH sH h(_#mH sH he_^h0\mH sH h%JmH sH hS}5mH sH h63h0\5mH sH h0\mH sH h?mH sH hS}mH sH hmH sH h=* mH sH h0\h=* 5mH sH /RSTUuwxz{`^^Y^^^^gd0\kdj$$IfF0 %w t0644 lapyt(_# $Ifgd%J  $If^ gd(_# _nrtuvxy{|~h =jh =UhBJh0\mH sH hu~hu~mH sH hu~mH sH h1ZmH sH hu~5mH sH {}~gd0\< 00&P 1h:pPvw. 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