ࡱ>  @bjbj<< '^^8P     !!!!8Y<!Ayy(dAfAfAfAfAfAfADkGrfA fAt  {Atttp  dAtdAttnF8  <;>!p&: 8=,A0AF:GtG@<t< = :   Limited distribution IOC/IODE-XXI/28 25 January, 2011 Original: English INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twenty-first Session of the IOC Committee on International Oceanographic Data and Information Exchange (IODE-XXI) Lige, Belgium, 23-26 March 2011 OCEAN DATA AND INFORMATION NETWORK FOR THE CARIBBEAN AND LATIN AMERICA ODINCARSA-LA Activity Report and Work Plan Submitted by Andrea Cristiani - Ariel Troisi ODINCARSA-LA Regional Coordinators & Ramon Roach CZMU 1. REPORT ON ACTIVITIES CARRIED OUT DURING THE INTER-SESSIONAL PERIOD On December 7-10, 2009, an ODINCARSA Planning Meeting was held at the Instituto de Investigaciones Oceanolgicas (IIO) of the Universidad Autnoma de Baja California with representatives from nine Member States. During the meeting the status of ODINCARSA, data and information management capacity, needs and requirements were assessed, the main goals and objectives were revisited and reviewed and an implementation plan was discussed and agreed upon. The meeting further agreed to rename the project acronym to ODINCARSA-LA (ODINCARSA Latin America). There was general consensus, both in Data Management and Marine Information Management groups, on the importance of ensuring continuous capacity development at different levels. It was considered appropriate to appoint one regional coordinator for Data Management and another for Marine Information, designating Mr Ariel Troisi (Argentina) as ODINCARSA regional coordinator for data management, and Ms Andrea Cristiani (Uruguay) as ODINCARSA regional coordinator for marine information management, both for a period of two years (2009-2011). Data Management During the present intersessional period, 29 trainees participated in DM capacity development activities, two expert visits were carried out to different Member States and additional support was provided via electronic means to several NODCs. Additionally ODP was promoted through the region. ODINCARSA-LA had an active participation in the 3rd SPINCAM Project Steering Group Meeting. The DM group recognized five main topics for the 2010-2013 period, identifying the respective performance indicators (a complete detail included in IOC Workshop Report No. 225) Establishment and support new NODCs, continue support to existing ones Designate / update IODE national DM coordinators Improve capability to access and use real time and near-real time data to generate products and provide services Development of a regional metadata base and query application Improve IODE-OBIS interaction at national and regional level Caribbean Marine Atlas August 2010 was an important month for the development of the Caribbean Marine Atlas (CMA) project, with the completion of the first Planning and Review workshop in Castries, Saint Lucia from August 2nd to the 5th. The workshop brought together nearly all of the regional experts who have been involved in training activities from the inception of the CMA project as well as potential new members from Cayman Islands. The meeting also benefitted from interactions and discussion with an invited coastal web atlas expert, Dr. Marcia Berman of the Center for Coastal Resources Management, Virginia Institute of Marine Science at the College of William and Mary in the US. Attendees were challenged to remain committed to the project and urged to be deeply involved in the next phase of the CMA, which would include the further development and publishing of the regional atlas, and the development of national atlases within the partner countries. The meeting was very positive and re-energized the participants for the work to come. In addition, several goals were achieved over the course of the workshop including: A review of the progress of the CMA and were given a demonstration of the atlas prototype; A better understanding of the challenges, benefits and goals of web atlases and environmental data dissemination platforms in general; Identified the necessary inputs (area of focus, data partners, themes, functionality) for the development of their respective national atlases; Determined the steps required to implement a national atlas (workplan) and developed a tentative timeline (schedule); In addition, immediately following the planning and review workshop the first national stakeholder event for a CMA partner country was held on the 6th of August (also in Castries Saint Lucia), to introduce local coastal and marine data stakeholders to the concepts of web-based coastal atlases and the benefits of sharing institutional data within a national system. Those in attendance included representatives from the major stakeholder groups, i.e. government, private sector, and IGOs. Feedback was obtained from each group regarding the types of information they collected and managed, their resource issues and possible solutions, their willingness to actively participate in the Saint Lucia national atlas program, and precisely what datasets they had available for integration within the national system. This feedback provides a clear indication that not only would a national atlas of marine and coastal data be highly useful and substantially improve decision-making in the area of environmental management, but that the national atlas could be the springboard for the national GIS system Saint Lucian environmental mangers have been pushing for, and drive regional spatial data infrastructure development. Other national stakeholder meetings are planned for the remaining partner countries throughout 2011. Marine Information Management ODINCARSA-LA MIM Regional Coordinator, Ms Andrea Cristiani, attended GEMIM-XI (IODE Group of Experts on Marine Information Management, 11th Session) 25 - 28 May 2010, Oostende, Belgium as an Invited expert sponsored by IODE-IOC and presented the ODINCARSA-LA MIM Report to GEMIM-XI (Document IOC/IODE-MIM-XI/6) on the MIM activities in ODINCARSA-LA Region during the intersessional period. OceanDocs Latin America Meeting took place on 16th and 17th October at the "Las Rocas" Hotel in Mar del Plata, Argentina, prior to the 36th IAMSLIC Conference. The Meeting was conducted by Ms Linda Pikula, IODE Marine Information Management Coordinator, who conducted this Meeting on behalf of IODE-IOC. A total of 8 MIM librarians from 4 countries (Argentina, Cuba, Colombia and Uruguay) attended the Meeting. Two people from ODINCARSA-LA region (Cuba and Colombia) attended the meeting sponsored by IODE-IOC. The topics covered include the new version and the current status of the repository for Latin America, data entry and document upload procedures, Administration and Coordination, future requirements for the repository, among others. It was agreed in the Meeting the importance of establishing a Steering group for OcenDocs and the importance of regular Meetings asses progress and to strength OceanDocs development and relationship with other data and information projects. 2. PROPOSED WORK PLAN AND TIME TABLE FOR THE NEXT INTER-SESSIONAL PERIOD DM 1: Establish and support new NODCs, continue support to existing ones Performance indicators Number of new NODCs established in the region Number of expert visits to and between NODCs Capacity building and development (trainees, new or enhanced capabilities) 2: Designate / update IODE national DM coordinators Performance indicators Number of IODE national DM coordinators in the region 3: Improve capability to access and use real time and near-real time data to generate products and provide services Performance indicators Discovery of data sources Level of response to users needs and requirements (visits to product/service site) Capacity development in DM of real time near real time 4: Development of a regional metadata base and query application Performance indicators Establishment of a common metadata base platform Capacity building and development (number of trainees, number of expert visits) Number of metadata records uploaded Number of visits to the metadata query site 5: Improve IODE-OBIS interaction at national and regional level Performance indicators Level of interaction with OBIS community Joint or cooperative projects, programs or activities 6: Develop the regional atlas application for the CMA Performance indicators Conduct training in atlas development technologies (OpenLayers, Geoserver, PostGIS, GeoNetworks) Develop the regional atlas prototype into a full-fledged coastal web atlas Develop a regional metadatabase for local and regional marine spatial data 7: Develop national atlases within participating CMA countries Performance indicators National coordinating teams will: Conduct national stakeholder workshops Establish national atlas planning committees Create an inventory of national data suitable for inclusion in their local atlas Obtain high-level agreement on what data can be made available through the atlas and how Develop formal/informal data sharing agreements between national data sources Collect, process and deliver the data to CMA developers Design, build and publish a national atlas using the tools and skills acquired during the regional atlas development process MIM Regional Products: OceanDocs Graphic Interface Serial Latin-American Publications in Marine Science, Aquatics and Fisheries The work plan considers the main project and the need to address societal issues and the role of librarians in ways to address these. Timetable 201120122013IIIIIIIVIIIIIIIVIIIIIIIVEstablish/support NODCs Expert visits Capacity enhancement* Performance Indicators review x xx xx x x x x x x x x x x x x x x xDesignate/update Natl coordinatorsxxxReal time data Discover sources Capacity enhancement* x x x x x x x x x x x x x x x x x x x x x x x xODP Establish nodes Capacity enhancement* Upload metadata and data  x x  x x x x x x x x x x x x x x x x x x x xOBIS Identify local OBIS communities Interaction, communication and cooperation x x x x x  x  x  x  x  x  x  x  x Coordination/follow up meetings (TBD)xxXCMA Atlas development training Upgrade of atlas prototype Regional metadatabase  x x x x x xNational Atlases National stakeholder mtgs Planning committees Data inventory High-level agreement Data-sharing agreements Data collection/processing Atlas development and publication x x x x  x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x (*) = opportunity activities. 3. REQUESTED FUNDING FOR THE NEXT INTER-SESSIONAL PERIOD 2011 BUDGET ESTIMATES Experts Visit = $ 3000 Capacity enhancement =$ 14000 x 2 = $ 28000. Coordination/follow up meeting= $15000 Travel support= $5000 x 2= $10000 2012-2013 BUDGET ESTIMATES Experts Visit = $ 6000 Capacity enhancement =$ 14000 x 4 = $ 56000. Coordination/follow up meeting= $30000 Travel support= $5000 x 4= $20000 CMA Funds will be obtained from extrabudgetary sources MIM (annual basis 2011 2013) OceanDocs Project $ 5,000 Budget for OceanDocs administration & validation 2 validators $ 2,400 Sponsorship to assist to IAMSLIC Conference $ 5,000 IAMSLIC membership: annual membership support to 10 ODINCARSA-LA active members $200 4. TEXT FOR THE ACTION PAPER Mr Ariel Troisi will introduce this Agenda Item by referring to Document IOC/IODE-XXI/28. Mr Troisi will recall the achievements and shortcomings since the inception of ODINCARSA in October 2001 and, in particular, the decisions and results of the activities during the intersessional period. On December 2009 the status of ODINCARSA, data and information management capacity, needs and requirements were assessed, the main goals and objectives were revisited and reviewed and an implementation plan was discussed and agreed upon. It was further decided to designate two Regional Coordinators, one for data management and another for marine information management, and rename the network ODINCARSA-LA. During the present intersessional period, 29 trainees participated in DM capacity enhancement activities and 16 in MIM, two expert visits were carried out to different Member States and additional support was provided via electronic means to several NODCs. Additionally ODP was promoted through the region. ODINCARSA-LA had an active participation in the 3rd SPINCAM Project Steering Group Meeting. ODINCARSA-LA contributed to improving the generation and provision of ocean data and information products and services to different users by sharing expertise, knowledge transference and capacity enhancement. Mr Troisi will call attention of the Committee to important challenges remaining in the region such as the development of partnerships, close interaction with OBIS as well as with different IOC Programs and other relevant organizations ACTION: The Committee will be requested to: - review the progress made by the ODINCARSA-LA - review the proposed work plan for 2011 and 2012-2013 and allocate the requested funds - recommend strategies to foster closer collaboration within the region and between ODINCARSA and other programs, projects and organizations ACTION: The Committee will be invited to adopt the proposed Draft Recommendation IODE-XX.x on ODINCARSA-LA Draft Recommendation IODE-XX.x OCEAN DATA AND INFORMATION NETWORK FOR THE CARIBBEAN AND SOUTH AMERICA REGIONS LATIN AMERICA (ODINCARSA-LA) The IOC Committee of International Oceanographic Data and Information Exchange, Noting the improvements registered in ocean data and information management capabilities in Latin American countries through ODINCARSA-LA, Noting further the merger of IODE and OBIS, Acknowledging the interaction of ODINCARSA-LA with GOOS and ICAM initiatives in the regions in close coordination with the CPPS1 Institutional framework, Urges Member States to support ODINCARSA-LA to enable all participating countries to benefit from ODINCARSA-LAs capacity enhancement and networking activities, Requests the IOC Executive Secretary to implement, as a priority, the following actions: i) To set up the necessary coordination mechanisms to complement efforts with GOOS and ICAM in ODINCARSA regions. iii) To provide financial support to implement the ODINCARSA-LA work plan for 2011-2013. 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